Out-of-date or missing SDSs
Binders still hold old MSDSs or SDSs for products no longer used, and some products have no SDS at all.
An MSDS no longer meets the rules for a supplier in Canada or the US.
An inspector or a customer asks to see your SDSs.
Be ready when an inspector asks. Every SDS current, every worker trained.
Workplace inspectors check that every hazardous product has a current SDS that workers can reach, that containers are labelled and that workers are trained. Customers increasingly run the same checks on their suppliers. We put your library, labels and training records in order and keep them that way.
The problem
What usually goes wrong and what it costs you.
Rules that differ by province
In British Columbia, Saskatchewan, Nova Scotia and several other jurisdictions, employers must try to get an up-to-date SDS once theirs is about three years old. Ontario, Alberta and Quebec have no such rule.
One national checklist misses local duties.
Training without records
Workers must be trained on the hazards and SDSs of the products they use, and nearly every province requires the training to be reviewed each year.
Without records, you cannot show it was done.
How Hazline solves it
Three services, one specialist behind them.
Start with the one you need now. They are built to work together, so nothing has to be redone when you add the next.
SDS library management
Get a complete library with SDS library management
Every hazardous product listed, with a current SDS in English and French for each, online with a QR poster.
Explore the service Training and webinarsTrain and keep records with WHMIS training
An online course, quiz and certificate for each worker, with records you can show an inspector.
Explore the service SDS auditsCheck supplier SDSs with an audit
The SDSs your suppliers send checked for the problems inspectors notice first.
Explore the serviceHow it works together
From first email to documents you can stand behind.
- 1Inventory
Every hazardous product on site, by location.
- 2Collect and check
Current SDSs gathered and each one checked by a specialist.
- 3Publish
An online library with a QR poster, plus a printable binder index.
- 4Train and keep current
Worker training with records, and reminders for the 3-year checks where your province requires them.
What you receive
- An online SDS library with a QR poster
- A printable binder index
- Training certificates and records
- A list of products that need a newer SDS
Every file reviewed and signed off by a regulatory specialist.
Rules that apply
The requirements behind this solution.
Each one links to a plain-language guide with the sources.
Guides
All articles Read more on this topic.
How often do you need to update a safety data sheet?
A supplier's SDS has no fixed expiry date in Canada, the US or the EU, but several Canadian provinces still set a 3-year check for employers, and every market sets a deadline once you learn something new.
Read article
SDS vs MSDS: what is the difference, and are old MSDSs still valid?
MSDS is the old name for a safety data sheet. What changed when Canada and the US moved to GHS-based SDSs, and why an MSDS no longer meets the rules in either country.
Read article
WHMIS label requirements: what a supplier label must show in Canada
The six elements every WHMIS supplier label needs, the English and French and layout rules, small-container exemptions, and when a workplace label is needed instead.
Read articleIndustries where this comes up most:Chemical manufacturersCoatings, inks and adhesivesCleaning and janitorial products
Is it right for you?
Common questions
We have no EHS staff. Can you run the library for us?
Yes. That is what the SDS library service is for: we build it, keep it current and answer questions about it.
Can workers see the SDSs on their phones?
Yes. The QR poster opens your library in the client portal with a shared site login, so workers can find an SDS in seconds.
How often is the library checked?
When a supplier issues a new SDS, when your products change, and at least as often as your province requires.
Bring us the problem.
Send one SDS or a short description. A specialist replies within one business day with what it would take.
Other solutions
Your SDSs and labels were written for another market.
Selling in Canada
Sell in Canada without SDS or label surprises.
See the solution You sell in countries that apply the GHS differently.Selling in several countries
Keep track of the GHS in every country you sell in.
See the solution A rule changed and your SDSs have a deadline.Meeting a rule-change deadline
Update your SDSs before the deadline, not after.
See the solution