Product inventory
We build the list of hazardous products on site from your purchase records, product photos or a short video walk-through.
Your workplace SDS binder, complete, current and ready for an inspector.
For employers who use chemicals: we collect the safety data sheet for every product on site, check each one, organize them so workers can find them in seconds, and keep the library current under your province's rules.
- Every product on site covered
- English and French
- Kept current, not just filed
Inspection-readySDS library · 48 productsExample
Current 41Update requested 5Missing 2
EN + FRSDSs for every product on site
3 yearsSDS checks where your province requires them
Onlineno site visit needed
48hfrom first call to a fixed quote
Reviewed and signed off by a specialist
Every SDS in your library is checked by a regulatory specialist, not just filed: the right product, the right supplier, both languages, and in date for your province.
- Checked against your province's rules
- Gaps listed with the fix
- One specialist who knows your site
What's included
Everything the SDS library service covers.
SDS collection
We obtain the current SDS for each product from the supplier or manufacturer, in English and French, and track every request.
Specialist check
Each SDS is checked: the right product, a Canadian supplier named, all 16 sections, both languages, and in date under your province's rules.
An organized library
An online library in your secure Hazline client portal, an indexed binder for the wall, and a poster with a code workers can scan to open any SDS.
Workplace labels
Label templates and guidance for decanted and workplace-made products, matched to each SDS.
Kept current
New products added, supplier updates swapped in and 3-year checks done where required, with a short status report every year.
Deliverables
An index you can trust, and SDSs workers can open in seconds.
The index shows the date, languages and status of every SDS on site. The poster sends workers to your library in the client portal, where they sign in with a one-time code, with the paper binder as the backup.
SDS index · Example Cleaning Co.Example
| Product and supplier | SDS date | Language | Status |
|---|---|---|---|
| Bleach 6%Example Janitorial Supply | 2025-03 | EN · FR | Current |
| Floor stripper FS-9Example Chem Ltd. | 2021-06 | EN | Request update |
| Brake cleaner aerosolExample Auto Parts | – | – | SDS missing |
| Glass cleanerExample Janitorial Supply | 2024-11 | EN · FR | Current |
| Degreaser XT-40Example Supplier Inc. | 2026-09 | EN · FR | Current |
Workplace posterExample
WHMIS · Fiches de données de sécuritéSafety data sheets for this workplace
Scan to open any SDS, in English or French. Paper binder: maintenance office.
Library updated 8 October 2026How it works
From first email to final file.
- Product list
You send purchase records, product photos or a short video of your storage areas.
- Collection
We request any missing or outdated SDSs from your suppliers and follow up until they arrive.
- Check
Each SDS is checked against WHMIS and your province's workplace rules. Gaps are listed with the fix.
- Delivery
You get access to your online library in the client portal, plus the indexed binder, the poster and the label templates.
- Upkeep
Optional: new products, supplier updates and 3-year checks handled for you, with a yearly status report.
What we need from you
- A list or photos of the hazardous products on site
- Supplier names, or recent invoices that show them
- Your province or territory, and whether you are federally regulated
- Who should receive updates and SDS requests
The rules depend on where you operate.
The 3-year SDS check, annual training reviews and other employer duties differ between provinces and territories. See the rules that apply to you.
Questions
SDS library management: common questions
Do you need to visit our site?
No. Photos of product labels, purchase records or a short phone video of your storage areas are enough to build the inventory.
Who can see our library?
Only the email addresses you approve. Your library is in the Hazline client portal, where each person signs in with a one-time code sent to their email, so there are no passwords to share, and other companies cannot see it.
Who owns the library?
You do. You can open and download every SDS and the index from the portal at any time, and if you stop the service we send you the complete set of files.
Do safety data sheets expire?
Suppliers have no fixed expiry date under the federal rules, but several jurisdictions require employers to seek an updated SDS once it is three years old: British Columbia, Saskatchewan, Nova Scotia, Newfoundland and Labrador, Yukon, the Northwest Territories, Nunavut and federally regulated workplaces. Everywhere, an SDS must be updated when significant new information becomes available.
What if a supplier will not send an SDS?
We follow up on your behalf and list any product still without one, with the options. In some provinces, Ontario for example, an employer who cannot obtain an SDS after reasonable efforts must tell the regulator in writing. We tell you when that applies.
Does this include WHMIS training?
Training is a separate service. Your library and labels are the best material for it, so we can run a session built around the products your team actually uses.
Related insights
How often do you need to update a safety data sheet?
A supplier's SDS has no fixed expiry date in Canada, the US or the EU, but several Canadian provinces still set a 3-year check for employers, and every market sets a deadline once you learn something new.
Read article
GHS pictograms explained: what each symbol means in Canada, the US, the EU and the UK
Nine GHS pictograms, plus one used only in Canada. What each symbol covers, which markets require it, and the precedence rules that decide which ones appear together.
Read article
The WHMIS transition is over: what changed in the Hazardous Products Regulations
Canada's amendments aligning WHMIS with GHS Revisions 7 and 8 are now mandatory. Here are the changes that affect your SDSs and labels.
Read articleNot sure where your SDSs stand?
Send one SDS for a free spot-check. You get a short written summary within one business day.
SDS and label authoringNew safety data sheets and labels, written for every market you sell into.
View SDS auditsFind out which SDSs need work, before a customer or an inspector does.
View Regulatory monitoringKnow which rule changes affect your products, and what to do about them.
View Regulatory gap assessmentEntering a new market? See every obligation before you ship.
View Training and webinarsHazard communication training built around your own products.
View